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Free purchase order template
A purchase order your supplier quotes on their invoice: what you’re buying, the price agreed and who approved it. Download it free, or raise it in Hyrlo.
Download the template
Free, with no sign-up. Fill in the yellow fields and save it as a PDF to send to your supplier.
Download for ExcelIn Hyrlo a purchase order is raised, approved before it goes to the supplier, and matched to their bill when it arrives.
Start a 14-day trialNo card needed.What a purchase order should show
- A PO number for your supplier to quote on their invoice
- Your business name and the delivery address
- The supplier’s name and address
- Each item, with its quantity and the price agreed
- The VAT and the total
- When you need it
- Who approved it, and when
Questions
What’s the difference between a purchase order and an invoice?
You send a purchase order to a supplier to order something. The supplier sends you an invoice to be paid for it, quoting your PO number.
Do small businesses need purchase orders?
Not by law. They help once more than one person buys things: what was agreed is settled before the money goes, and the supplier’s invoice can be checked against the order.
Is a purchase order a contract?
Once the supplier accepts it, a purchase order usually forms the contract for that order, on the terms it sets out. Keep any terms you rely on in writing.